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Trust and Safety

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Utmost Confidentiality

  • Count on peace of mind when you upload or develop content in the fileroom platform. We can send you our non-disclosure agreement (NDA) on request when you create your account. We are also happy to sign your company’s NDA as required.
  • Our team works directly for fileroom and is experienced working with commercially sensitive information for our clients. We work for companies of all types, including listed companies and others in highly regulated industries.
  • We operate as one of your team and value our relationship with you. You can trust us to maintain your privacy while we work on your jobs.
  • Please chat with our team or send an email to hello@fileroom.com.au if you have questions for us.

Pay when you approve

  • We believe that happy clients are long-term clients. On order, your payment is authorised and only released to us when you approve your job. We will then deliver your files to your delivery box.

We value our reputation

  • On completion of each job we will send you a review form. All reviews are managed through our third-party review partner Trustpilot, ensuring they are true and honest reflections of our clients satisfaction and experience with fileroom.

Support and Assistance

HELP WHEN YOU NEED IT

  • Live chat with our customer support during business hours from inside your account. Alternatively, please complete a support request and we will be in touch with you.
  • For urgent or out of hours requests, please call +61 1300 345 376.
  • utmost-confidentiality
    Utmost Confidentiality

    Utmost Confidentiality

    • Count on peace of mind when you upload or develop content in the fileroom platform. We can send you our non-disclosure agreement (NDA) on request when you create your account. We are also happy to sign your company’s NDA as required.
    • Our team works directly for fileroom and is experienced working with commercially sensitive information for our clients. We work for companies of all types, including listed companies and others in highly regulated industries.
    • We operate as one of your team and value our relationship with you. You can trust us to maintain your privacy while we work on your jobs.
    • Please chat with our team or send an email to hello@fileroom.com.au if you have questions for us.
  • paywhen-6941392242d8a8d3e89c8e7dc7300ea27b3b2e72807c28ad9963b8f9ce33afca
    Pay when you approve

    Pay when you approve

    • We believe that happy clients are long-term clients. On order, your payment is authorised and only released to us when you approve your job. We will then deliver your files to your delivery box.
  • wevalue-bce5f9e7a995be3992a882abb6d7be8a13daa6007a531b7867d904114dfd0ef3
    We value our reputation

    We value our reputation

    • On completion of each job we will send you a review form. All reviews are managed through our third-party review partner Trustpilot, ensuring they are true and honest reflections of our clients satisfaction and experience with fileroom.
  • support-4bef44558eda5d4dbce7065e400039ed9af50545f102b039a877f322ef794bfc
    Support and Assistance

    Support and Assistance

    HELP WHEN YOU NEED IT

    • Live chat with our customer support during business hours from inside your account. Alternatively, please complete a support request and we will be in touch with you.
    • For urgent or out of hours requests, please call +61 1300 345 376.

FAQs

How does fileroom keep my information confidential and secure?

When you create your account with fileroom, we will send you our non-disclosure agreement on request. We are also happy to sign your company’s non-disclosure agreement if you require. Only fileroom team members working on your jobs for you have access to your information and this is controlled via our Heroku and Citrix Sharefile workflow and process.

In terms of security, fileroom runs on the trusted Salesforce Heroku platform and on industry-leading cloud service provider Amazon Web Services (AWS) (Heroku itself also runs on AWS). We selected Heroku and AWS for a variety of reasons: trust, security, and reliability being top of mind.

Heroku Security Policy is published here: Heroku Security

AWS Security Policy is published here: AWS Security Policy

Who can access our data?

Fileroom staff have access to your data in your brand room, master files folder, content uploaded by you while ordering services and your delivery box. This is based on permission provided by you on sign-up and again during the ordering process. Fileroom team members will only access information in your content room if authorised by you as part of your job delivery or support request.

Heroku staff don’t access or interact with fileroom data or applications as part of normal operations. There may be cases where Heroku is requested to interact with fileroom data or applications at our request for support purposes or where required by law. Fileroom data is access controlled and all access by Heroku staff is accompanied by fileroom approval or government mandate, reason for access, actions taken by staff, and support start and end time.

Where is our data stored?

The fileroom platform operates on the Heroku enterprise infrastructure designed to protect your information from threats by applying security controls at every layer from physical to application. It provides the simplicity and success of the cloud, combined with the network and trust controls historically only available with on premise, behind the firewall deployments.

Our Heroku enterprise infrastructure is hosted and managed within Amazon’s secure data centres in the United States and utilises the Amazon Web Service (AWS) technology.

For additional information see: Salesforce trust and compliance policies

How is our data backed up?

Fileroom utilises Heroku postgres backups to store a full backup daily. More here: Heroku postgres backups.

What controls are in place to protect my credit card information?

Data security is of enormous importance to us, and we take vital steps to ensure we work with compliant vendors to safeguard your information. Fileroom’s credit card processing vendor Braintree uses the latest TLS technology for secure transactions. Braintree is a validated Level 1 PCI DSS compliant service provider.

Cardholder data is managed in the Braintree Vault, using multiple encryption keys with split knowledge and dual control. Your card information while accessible in your fileroom is not stored on the fileroom platform. It is accessed via an application programming interface to Braintree.

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Trust is earned when actions meet words.

Chris Butler

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